Policies

Attendance and Punctuality

Overview

Regular attendance and punctuality are essential for all employees at Central to meet the needs of and for the successful performance of any position and department.

Definitions

Tardy: employee reports to work after the scheduled start time. Every attempt should be made to notify the supervisor when an employee is going to be arriving late to a scheduled shift.

Unscheduled absence: employee notified their supervisor they will not be able to work with less than 24 hours notice.  Unscheduled absences can be paid time if vacation or sick time is available.

Scheduled absence: employee requested time off more than 24 hours in advance and that request was approved by their supervisor.  Scheduled absences are typically paid time using vacation or sick hours for the time away from work.

No Call/No Show: no notification is received by the supervisor from the employee by the end of the scheduled shift. Hours missed will not be paid through vacation or other leave programs.

Work schedule: Pre-planned schedule of days and hours agreed upon by the employee and supervisor when the employee is expected to work.  Hours could vary from week to week or be very standard hours based on the specific role and the requirements of the position.

Responsibilities

Employee: responsible for following proper reporting procedures and maintaining acceptable attendance and punctuality habits in their role.

Supervisor: responsible to monitor attendance and punctuality of all staff and address issues or concerns as they arise.

Policy Details

Each employee is responsible for being present at work and arriving on time for their established work schedule.

1. Absence notification
   1. If an employee is going to be absent or tardy, it is the employee’s responsibility to notify their supervisor as soon as possible before the start of each work shift.
   2. Employees should discuss with their supervisor the requirements of the department regarding notification of absenteeism or reporting tardy to work.
2. Attendance records will be considered over a rolling 12-month time period.
   1. Tardies: 6 or more incidents of tardiness in a 12-month period may result in disciplinary action.
   2. Unscheduled absences: Repeated unscheduled absences numbering more than 7 in a rolling 12-month period may result in disciplinary action.
   3. If an employee is absent under an approved leave program, the provisions of the appropriate leave will be followed.
3. An employee who is repeatedly absent or tardy may be subject to appropriate progressive disciplinary action, up to and including termination.
4. In the case an employee has 2 consecutive days of no call/no show, it will be considered a voluntary resignation of the position that will be effective immediately.
5. Making up lost time
   1. Non-exempt employees may be allowed to make up time lost due to absences if the work is available and the schedule for the department can support it. This time must be made up during the work week within which the absence occurred.
   2. Any time made up must be approved by the supervisor before any work is done.
   3. Overtime should not be used for non-exempt employees to make up time.
   4. Exempt employees may be expected to fulfill the responsibilities of their positions with early, late or weekend time as necessary.
6. Time away from work for any reason should be reported via the on-line or timesheet reporting functions available for staff.
7. For proper usage of vacation and sick time benefits to cover absences, reference the Vacation and Sick Leave Benefit policies for details.

Last Revision Date: 3/20/2024

Policy Owner: Talent, Equity, and Engagement Office